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Canada

Time and attendance for Canada

Canada Labour Code and Ontario ESA rules built in, with federal statutory holidays and substitute days.

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Working hours and overtime

The preset TopTimesheets loads when you choose this country. It is what our overtime engine computes.

Canada — federal (Canada Labour Code)

Week starts on Sunday · No fixed weekly rest day in the preset

  • Over 8 h in a day: 150% of the hourly rate
  • Over 40 h in a week: 150%
  • Work on a public holiday: 150%
  • Flag weeks over 48 h (average)
  • A break of at least 30 min after 5 h of continuous work
  • At least 8 h of rest between working days
About this rule
  • Federally regulated employers only (Canada Labour Code Part III): 1.5x over 8h/day and 40h/week.
  • 48h weekly maximum (s.171) flagged as a warning; averaging and permits are not modelled.
  • 30-minute break every 5 consecutive hours; 8 hours' rest between shifts.
  • Work on a general holiday: 1.5x plus holiday pay (holiday pay itself is not computed here).
Overtime calculator — Canada — federal (Canada Labour Code)

Canada — Ontario (ESA)

Week starts on Sunday · No fixed weekly rest day in the preset

  • Over 44 h in a week: 150%
  • Work on a public holiday: 150%
  • Flag weeks over 48 h (average)
  • A break of at least 30 min after 5 h of continuous work
  • At least 8 h of rest between working days
About this rule
  • Ontario Employment Standards Act 2000: 1.5x over 44h/week, no daily overtime. Averaging agreements are not modelled.
  • 8h/day and 48h/week maximums can be exceeded by written agreement; 48h is flagged as a warning.
  • 30-minute eating period after 5 hours; 8 hours between shifts (11 hours free each day is not checked).
  • Public holidays: 1.5x if no substitute day is given. Edit the holiday list: Ontario has Family Day, not Remembrance Day or 30 Sep.
Overtime calculator — Canada — Ontario (ESA)

Federal or provincial

The federal preset covers federally regulated employers such as banks, transport and telecoms. Most businesses follow their province's law: choose Ontario, or edit a preset for another province.

Leave entitlements

Leave types TopTimesheets sets up for this country. Balances accrue automatically.

  • VacationStatutory

    Entitlement
    10 days a year; 15 days a year after 60 months of service; 20 days a year after 120 months of service
    Pay
    Full pay

  • Medical leave with payStatutory

    Entitlement
    10 days a year; balance capped at 10 days
    Pay
    Full pay
    Conditions
    after 1 months of service

  • Personal leaveStatutory

    Entitlement
    up to 5 days a year
    Pay
    first 3 days at 100%; next 2 days at 0%

  • Unpaid leaveCompany policy

    Entitlement
    By agreement
    Pay
    Unpaid

  • Maternity leaveStatutory

    Entitlement
    up to 119 days at a time
    Pay
    Paid through payroll — see notes
    Conditions
    document required

  • Parental leaveStatutory

    Entitlement
    up to 441 days at a time
    Pay
    Paid through payroll — see notes

  • Bereavement leaveStatutory

    Entitlement
    up to 10 days at a time
    Pay
    first 3 days at 100%; next 7 days at 0%

  • Vacation (Ontario)Statutory

    Entitlement
    10 days a year; 15 days a year after 60 months of service
    Pay
    Full pay

  • Sick leave (Ontario)Statutory

    Entitlement
    up to 3 days a year
    Pay
    Paid through payroll — see notes
Notes from the preset (English)
  • Federal defaults apply to federally regulated employers (banks, transport, telecoms…); most employers follow their province's law.
  • Ontario types (ESA 2000) start archived: restore them and archive the federal ones if you are in Ontario. Other provinces are not modelled.
  • 2 weeks a year; 3 weeks after 5 years and 4 weeks after 10 years of service (CLC s.184). Accrued monthly for a 5-day week.
  • Vacation pay is 4%, 6% or 8% of wages (computed in pay, not here).
  • Up to 10 paid days a year: 3 days after 30 days of service, then 1 day a month (CLC s.239). Given here upfront each calendar year.
  • Unused days carry over, but no more than 10 days can be held [VERIFY]. A certificate may be asked for 5 or more consecutive days.
  • 5 days a year for illness, family duties or urgent matters; the first 3 are paid after 3 months of service (CLC s.206.6).
  • By agreement with the employer; deducted from pay.
  • Up to 17 weeks, job-protected; income comes from Employment Insurance, not the employer (CLC s.206).
  • Up to 63 weeks for either parent (78 weeks combined with maternity leave); paid by Employment Insurance (CLC s.206.1).
  • Up to 10 days on the death of an immediate family member; the first 3 are paid after 3 months of service (CLC s.210).
  • Ontario: 2 weeks a year, 3 weeks after 5 years; vacation pay 4% or 6% (ESA s.33–35.2).
  • Ontario: 3 unpaid days a year after 2 weeks of employment (ESA s.50); also 3 days of family responsibility and 2 of bereavement leave.

Public holidays in the next 12 months

Loaded into TopTimesheets so leave and overtime count them. Islamic holidays are estimates until the moon is sighted.

DateHoliday
Fri, 25 December 2026Christmas Day
Mon, 28 December 2026Boxing DayHoliday falls on Sat, 26 December 2026
Fri, 1 January 2027New Year's Day
Fri, 26 March 2027Good Friday
Mon, 24 May 2027Victoria Day
Thu, 1 July 2027Canada Day
Mon, 6 September 2027Labour Day
Thu, 30 September 2027National Day for Truth and Reconciliation
Mon, 11 October 2027Thanksgiving Day
Thu, 11 November 2027Remembrance Day

Default templates — verify with your adviser. Every rule can be edited in your account.

Frequently asked questions

When is overtime due under the Canada Labour Code?

Federally regulated employees are paid 1.5x for hours over 8 in a day or 40 in a week, with a 48-hour weekly maximum.

How does overtime work in Ontario?

Ontario pays 1.5x after 44 hours in a work week. There is no daily overtime, but averaging agreements can change the weekly count.

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Canada: Canada Labour Code and Ontario overtime, leave and holidays · TopTimesheets
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